Corporate documents are important tools for internal communication within a company, as well as crucial means of communication between the company and the government and collaborators. The quality of official documents represents the cultural literacy of the company to a certain extent. It is a window for showcasing the company to the outside world. Therefore, it is most necessary to standardize the writing of enterprise official documents, unify their formats, and continuously improve the quality of document drafting.

In late August, to further improve the writing of administrative documents among administrative personnel in various departments and plants of the company, and to standardize document writing, the Comprehensive Administration Department of Ubridge organized a special training on standardized writing of administrative documents.

This training was delivered by Mr. Mo Zhuqing, Head of the Comprehensive Administration Department. To ensure that trainees can achieve better results through interactive communication, difference comparison, analysis, and explanation during the training, two sessions were specially set up for Guangdong Ubridge and Guangxi Ubridge - on August 24th at Guangdong Ubridge High-tech Zone Mineral Processing Factory and on August 30th at Guangxi Ubridge Fangchenggang Branch, respectively. A total of 87 employees from various departments and plants participated in this training.

▲ Scene of the Training of Guangdong Ubridge High tech factory

▲ Scene of the Training of Guangxi Ubridge Fangchenggang Branch

This training combines the relevant provisions of the “Document Management System” of the company with practical work needs. It focuses on knowledge such as the types of official documents, format requirements, and writing requirements, and thoroughly analyses the main points of writing commonly used documents, processing requirements, and precautions, and systematically elaborates from a professional point of view on writing requirements and common problems concerning the five types of high frequency document types including applications, letters, reports, minutes of the meeting, and news releases. Irregular or non-standard cases in actual work were introduced to help deepen the understanding and awareness of accurate, standardized, streamlined, and efficient writing in the handling of official documents.

This training closely follows actual daily works, and integrates theory, guidance, and application, laying a solid foundation for understanding the norms of administrative document writing and strengthening document processing capabilities. Trainees agreed on the timeliness of this special training. Everyone said that they would take this training as guidance, study hard, and combine the knowledge with actual works, practicing more to improve writing skills to contribute to the development of the company.